April 15, 2019
Dear Neighbors,
Please
note the date, time and location of our Annual Meeting of the Members for the
HOA. We encourage all households to attend and participate.
Date/Time: May 15th, 2019 at 7:00 p.m.
Location: REC of
Grapevine
Room: The REC
Classroom
1175
Municipal Way
Grapevine,
TX 76051
PLEASE NOTE, several important items
will be discussed at the meeting which may impact you. Due to numerous
complaints concerning our current landscape/lawncare service provider, there
will likely be a vote to replace our existing service provider, which may
result in a new weekly lawn-care schedule and budget increase. Service quotes
are currently being procured for discussion.
ADDITIONALLY, there will be a vote on
capital expenditures for common-area fence maintenance and repair, which may
result in an increase in bi-annual dues.
Please
remember our small HOA board is comprised entirely of volunteers and our decision-making
process relies heavily on what is discussed at the annual Members’ Meeting. The
members vote on important matters, such as the budget, which correlates
directly to our bi-annual dues. Because only a handful of homeowners attend the
meeting each year, your attendance and participation truly make an impact. Additionally,
quite frankly, it is difficult for the volunteer board to manage the HOA when
few homeowners participate and volunteer.
The
HOA board and volunteers handle the following: tax returns; lawncare contracts
and quality assurance; expense payments (utilities, insurance, lawn, repairs); insurance
negotiations; accounting; dues collection; residence resale certificates
(provide all HOA organizational documents, YTD accounting and budget items to
title companies, and maintain related records); common-area management (fence,
landscaping, structures); quotes for services; homeowner complaints and reports;
event coordination and communication (block parties and garage sales); and much
more. The difference between an HOA-operated neighborhood and non-HOA operated
neighborhood is evident if you walk through adjacent subdivisions along Baze
Road. Homeowner participation in the annual Members’ Meeting is an easy way
support the effort and avoid the necessity for an expensive and ineffective
third-party HOA management service.
Thank
you,
Daniel C. Przyojski, Jr., GMPHOA Treasurer
1723 Wildflower Trl
Grapevine, Texas 76051
(210) 862-0039
